Project Overview
The Union of BC Municipalities (UBCM) is seeking a qualified vendor to design, develop, and implement a native mobile application that will serve as the official app for its annual Convention held in Vancouver, BC. The app is intended to deliver a seamless attendee experience for approximately 2,400 participants while supporting event operations, sponsor visibility, communications, analytics, and future scalability for additional organizational uses and events. Both turnkey event platforms and fully custom-built mobile applications will be considered.
Scope of Work (Requirements)
The selected vendor will provide full lifecycle mobile app services, including:
Discovery & Development
- Requirements discovery and solution design
- Native iOS and Android app development
- Branding, theming, and content setup
- Data import and validation
Integrations
- UBCM website (Drupal) integration
- Slido integration for Q&A and polling
- YouTube/media hosting integrations
- Additional integrations identified during discovery
Event Features
- Full conference agenda and session management
- Speaker profiles and session details
- Calendar export support
- Venue maps and room linking
- Sponsor and exhibitor directories
- Tradeshow floor plans and maps
- Push notifications and announcements
- Resolutions and governance information
- Candidate bios and election information
- News updates and media communications
- Social media integration
- Unified search functionality
- Offline access to key content
- Accessibility support for screen readers and scalable text
Admin & CMS Features
- Web-based admin console
- Role-based access control
- Publishing workflows and previews
- Push notification scheduling
- Analytics dashboards and reporting
- Audit logs and version control
Technical & Security Requirements
- Native mobile apps preferred
- Support for 1,000 concurrent users
- 99.9% uptime target during event
- Canadian data residency compliance
- TLS 1.2+ and AES-256 encryption
- Disaster recovery and backups
- App Store and Google Play deployment support
Training & Support
- Admin training and documentation
- Maintenance and support options
- Post-event analytics reporting
Key Dates
- RFP Issued: May 5, 2026
- Proposal Deadline: June 3, 2026 at 5:00 PM
- Shortlist Notification: June 5–10, 2026
- Demos/Pilots: June 8–12, 2026
- Award/Contract: June 15–19, 2026
- Project Kickoff: June 22, 2026
- Go-Live Date: September 2, 2026
- Convention Dates: September 14–18, 2026
Budget
Not explicitly defined
Why This Is a Great Opportunity, and for Whom
This is an excellent opportunity for mobile app development companies, event-tech providers, SaaS event platform vendors, and UX/UI agencies with experience building conference and event applications. The project includes native app development, live event functionality, integrations, analytics, accessibility, and future scalability — making it attractive for firms that specialize in enterprise event experiences and public-sector digital platforms. Since UBCM is evaluating long-term scalability beyond a single event, this engagement also creates strong recurring business and expansion potential.
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